HR / Office Manager
City of London (5 days in the office)
Permanent
£45,000
cer Financial are working alongside an international bank who are based in the City of London. They are seeking a HR / Office Manager to work with them on a permanent basis.
The responsibilities of a HR / Office Manager will include:
- Prepare Branch Manager’s schedule of customer visits, meetings, travelling and other activities as may from time to time be allocated.
- Acting as the first point of contact for all HR Admin related queries, via phone and email; responding promptly, whilst managing expectations effectively
- Ensure letters for contractual changes for staff are sent out in a timely and accurate way and all relevant systems updated
- Assist with new starters
- Respond to straightforward policy and process queries, providing appropriate advice and guidance in line with Look Ahead policy, ensure that urgent items are prioritised and that any issues are highlighted and resolved as quickly as possible; escalate to the Admin Manager or an HR Business Partner as appropriate
- Typing up of correspondence (letters and emails) as required.
- Check and review expense invoices approved for payment.
- Prepare and make payments to suppliers, claimants and other creditors.
- Ensure that all payments made are accurate and valid and supporting documents are completed.
- Submit check disbursement voucher with the appropriate supporting documents to the Head of Personnel and Branch Manager.
- Records all the payments made.
- Responsible for the preparation and monitoring of the adjusted accruals.
- Prepare opening/closing of General Expenses accounts.
- Responsible in the preparation of VAT Returns.
- Preparation of reports on a monthly & quarterly basis.
- Preparation of reports and reviews the enquiries by external auditor and tax auditors in the respect of branch expenses, payrolls, taxes and etc.